Policies & Procedures

1. PURPOSE

The policy statements contained herein are established by the Fort Bend County Commissioners Court in order to provide the public a wide range of thoughts, ideas, information, and expressions of the creative imagination. Responsibility for the selection of library materials in Fort Bend County Libraries lies with the Library Director, who is responsible for operating within the policies established by the Commissioners Court.
 

2. MISSION STATEMENT

The mission of Fort Bend County Libraries (FBCL) is to bring people, information, and ideas together to enrich lives, expand minds, and strengthen our diverse community.

3. SELECTING MATERIALS FOR THE COLLECTION

Library materials and services are selected, organized, and made accessible in order to meet the library needs of the community. Patron interest, both expressed and anticipated, are important factors for the materials and formats that are selected. Materials are also selected to ensure that the collection as a whole contains materials on many different topics, that there is a choice of materials or formats on the subject, and that multiple viewpoints are expressed.

Collection Development staff use a set of criteria to guide selection decision.

General criteria for selection:

• Recommendations of reviews from professional journals or publications of national repute
• Literary, artistic, historical, scientific, or intellectual merit
• Community needs, interests, and demands
• Patron requests gathered through the public website, emails, phone calls, or in-person visits
• Subject and style is suitable for intended audience
• Relation to the existing collection
• Present and potential relevance to community needs
• Format options
• Physical design is suitable for library use
• Importance of the item as an artifact
• Historical significance
• Price of material
• Relevance to current trends and events
• Potential appeal
• Relation to other resources in the community

Content criteria for selection:

• Competence, reputation, and qualifications of author or publisher
• Consideration of the work as a whole
• Currency of information
• Objectivity and clarity
• Comprehensiveness
• Technical quality
• Represents a diverse point of view
• Representative of movements, subjects, genres, or trends of lasting patron interest
• Artistic presentation and/or experimentation
• Sustained interest or demand
• Usefulness of the information
• Relevance to local history collections
• Provides unique contribution to a field of study

Additional considerations for electronic formats:

• Ease of use
• Available to multiple, concurrent users
• Access to materials in other formats
• Remote access
• Technical and support requirements
• Vendor data privacy practices

Patron Role:

Patrons also play a key role in the development of the Library’s collection. They make suggestions and provide feedback via the Library’s website or directly to staff.
Parents are responsible for guiding their children’s use of library resources since, as the legal guardians, they decide what is appropriate for their children.

4.   COLLECTIONS

The Adult collection is comprised of current high-interest materials in a wide range of popular formats: fiction books, nonfiction books, downloadable formats, magazines, newspapers and electronic databases, audiobooks, literacy materials, large-print books, paperback books, and books in several World Languages.

The Literacy and English as a Second Language collection (LESL) supplements learning related to adult education, literacy, and English-as-a-Second-Language tutoring or classes.

World Language collections support populations in which a significant number of individuals have difficulty speaking or reading English. The Library also purchases dictionaries and grammar instruction in languages where the readership is not large. Collection management of non-English-language collections is reliant upon availability, appropriateness of format, cost-effectiveness, and production quality.

The Young Adult collection is comprised of popular materials for students in grades nine through 12. The collection is mostly fiction, and it is available in print and downloadable formats.

The Middle Grades collections are separately identified to provide a transition from the Youth to the Young Adult and Adult collections. They generally serve -- but are not limited to – youth in grades six through eight. At FBCL, the emphasis of the Middle Grades collection is on popular browsing materials, on fiction written specifically for adolescents or with adolescent characters, and on nonfiction uniquely of interest to this age group.

Materials for Youth collections are selected by qualified, experienced youth-services librarians who are knowledgeable about youth materials and who interact regularly with youth and their caregivers by assisting them in locating requested information, through fiction and nonfiction resources. Materials in a variety of print and non-print formats are selected for all levels of a youth’s understanding and reading ability, with special attention given to stages of emotional, intellectual, and developmental needs. Digital sources, such as online and downloadable books for Youth and Middle Grade collections, must also meet the same criteria as other formats. Educational manipulatives are an integral part of Youth collections. The selection criteria stated throughout the policy also applies to educational manipulatives with an emphasis on safety, appropriateness for targeted age-levels, and suitability for circulation.

5.   DIGITAL RESOURCES

Fort Bend County Libraries maintains a website that contains information about the library, provides access to the library's catalog, and links patrons to a wide variety of resources available on the Internet and in specific databases purchased by the library. New digital resources that are under consideration for inclusion to the library website are reviewed by a panel of librarians.

6.   GENEALOGY AND LOCAL HISTORY

The Genealogy and Local History Department collects materials for genealogical research and maintains a collection of historical and descriptive materials about Fort Bend County and the people and events associated with the county. Materials from adjacent counties, the state, and the southeastern United States are also collected. All materials in the collection are non-circulating.

Materials are purchased, or accepted as donations, on the basis of interest, importance to local history and research potential. Included in the collection are: censuses; photographs; surname histories; heraldry; school, courthouse, church, genealogical, and cemetery records; immigrant and land-grant lists; as well as electronic sources, books, and periodicals. Materials donated to the department will remain the property of the department or be disposed of in an appropriate manner.

Archives of the Regional Historical Resource Depository (RHRD) are held by the Genealogy department for Fort Bend County and for five adjacent counties. RHRD is administered by the Texas State Library and Archives Commission. These non-current city, county, and other local-government records of historical value are available for public research. State policies govern the use, handling, and preservation of the RHRD collection.

7.   ADAPTIVE MATERIALS

Adaptive Materials, provided to accommodate persons with special visual or hearing needs, are also part of the collections. They include large-print books, books in Braille for youth, audio-books on CD, and DVDs. Magnifying and color-enhancing equipment, as well as Kurzweil software that can scan and read printed words, are available to assist the visually-impaired in accessing printed information.

8.   LAW LIBRARY

The Fort Bend County Willie Melton Law Library is administered by FBCL. The Law Library maintains a reference (non-circulating) collection of legal materials and electronic resources selected primarily for attorneys and the general public. These legal references are available for all Fort Bend County residents to use in the Law Library. The Law Librarian, under the direction of the Library Director, decides which items are added to the collection. Filing fees from cases filed in the county courts fund the Law Library.

Each of the FBCL libraries provides a self-help collection of legal resources for in-library use and resources that can be borrowed with a FBCL library card. The materials are selected by the Adult Collection Development Coordinator, with the assistance of the Law Librarian.

9.   COLLECTION MAINTENANCE

Physical materials are distributed and maintained in libraries and community-partnership locations throughout Fort Bend County. Electronic formats are maintained on the Library’s website or other third-party vendor servers.

The collection is reviewed and evaluated on an ongoing basis in order to maintain its usefulness, currency, and relevance. Items may be kept, redistributed, repurchased, de-selected, re-catalogued, or preserved for long-term retention.

Staff rely on a set of criteria to guide their decisions to de-select items from the collection:

• Format or physical condition is no longer suitable for library use
• Content is available in multiple formats
• Obsolescence -- information that is no longer timely, accurate, or relevant
• Insufficient use or lack of patron demand
• Little or no relevance to current trends and events
• No long-term or historical significance
• Space limitations
• Sufficient number of copies in the collection
• Easy availability in other collections locally or nationally

Not all criteria are applied to each de-selection decision.

10.    GIFTS, MEMORIALS, AND DONATIONS

 Fort Bend County Libraries accepts donations that support and further the mission, goals, and objectives of the Library. Donations may be in the form of money or actual materials.

Monetary gifts may be donated in memory of or in honor of a person, or in the name of an organization. Selection of items purchased with such gifts is made by the library staff members, with consideration given to the donor’s preferences and FBCL’s Collection Management Policy.

Donated materials become the property of the Library upon receipt and will not be returned. The items are considered for addition to the collection in accordance with the selection and evaluative criteria described in the section labeled “Selecting Materials for the Collection.” Books and other donated materials that are not added to the collection may be sold by the Friends organizations of Fort Bend County Libraries or disposed of by the organizations. The proceeds from sales are used to purchase library materials and to support library programs and services.

Instead of sending or leaving actual materials, donors are encouraged to provide the title, the author’s name, and the ISBN number for any item that they wish to donate to the library. The items are considered according to the criteria in the section labeled “Selecting Materials for the Collection.” A Collection Development Coordinator notifies the donor of the selection decision and if actual copies will be accepted for addition to the collection.

11.    RESOURCE SHARING

a. Interlibrary Loan (ILL)

The Texas State Library and Archives Commission provides support for the interlibrary borrowing and lending of library materials. Users of FBCL can borrow library materials from many other libraries in Texas and the nation. In some instances of requests for rare materials, Fort Bend County Libraries has the discretion to limit use to the George Memorial Library’s Genealogy and Local History Department.

b. Resource Sharing between Library Branches

Fort Bend County Libraries is an integrated library system. Most library materials that are available at one library location are also available to users at other libraries in the system through deliveries that are made between library branches. Fort Bend County Libraries’ system delivery allows for the purchase of an appropriate number of copies for the system and, in some instances, eliminates the necessity to purchase a copy of a work for each library location.

All libraries have similar basic collections; however, each library also reflects the interests and needs of the residents in the community, the availability of space in the building, and funding available for purchasing materials.

12.    COLLECTION REVIEW

Fort Bend County is a diverse community in which many of the world’s religions, ethnic groups, cultures, and ideologies are represented; therefore, a great diversity exists in patrons’ choices of library materials. Inclusion of any materials in the collection does not constitute or imply agreement with or approval of the content, viewpoint, implications, or presentation of the materials.

FBCL recognizes an individual’s rights to express their opinion concerning materials in the Library’s collection.

• Fort Bend County residents may express their concerns to library staff about any materials. Upon request, library staff will provide a copy of the Collection Management policy to the patron and provide assistance in locating materials of interest to the patron.

• Fort Bend County residents who have further questions about any materials may state their opinion in writing on a comment card provided by the library. The comment card is sent to the appropriate Collection Development coordinator. The coordinator contacts the patron to discuss their concerns.

• If a Fort Bend County resident wishes to continue their inquiry about a specific item, they must submit a completed “Request for Reconsideration of Library Materials” form to Fort Bend County Libraries.

13.   RECONSIDERATION OF LIBRARY MATERIALS

Anonymous inquiries or objections will not be considered. The Fort Bend County resident must be willing to provide their name and contact information and complete the “Request for Reconsideration of Library Materials” form (See Appendix A). A review committee of five qualified librarians, appointed by a Collection Development Coordinator, will evaluate the item(s) in relation to the Library’s mission and selection criteria. Since the entire work must be considered in this process, all parties -- including the individual requesting the reconsideration -- must read and review the entire work. During the evaluation period, the material in question remains available to the public.

• The Collection Development Coordinator provides a formal response to the request for reconsideration that states the committee's recommendation regarding the item under review and provides information for contacting the Library Director if further action is required. The Coordinator provides a response to the individual within one (1) month from the submittal of the reconsideration form.

• If the individual is not satisfied with the committee's recommendation, they may request further review of the item(s) in question. The Library Director asks the Library Advisory Board, appointed representatives of the different county precincts, to form a five-person committee of members to review the item(s) in question. The Library Advisory Board Committee reviews the item and makes a recommendation regarding the disposition of the item(s) in question. The Library Advisory Board Committee returns a response to the complainant within three weeks from the date the complaint is given to them for review.

• If the individual is not satisfied with the Library Advisory Board Committee's recommendation, the matter proceeds to Commissioner's Court for final disposition. All of the background information and copies of the item(s) in question are given to each member of the Court. The Court renders the final decision in the matter; its directives are carried out by the Library Director.

Approved by Fort Bend County Commissioners Court November 9, 2004

Revised version approved by Fort Bend County Commissioners Court May 10, 2022

Download Printable Policy Here

Policies and Procedures for the use of meeting rooms in the Fort Bend County Libraries have been developed in accordance with its mission and are hereby established. Responsibility for implementing the policy rests with the Administrative Secretary at George Memorial Library or with the Manager in charge of a branch library. The County Librarian retains authority for enforcing this policy.

1. General Rules

• Library activities and programs are given first priority for scheduling of meeting rooms.
• All meetings must be open to the public and to the media.
• Smoking is not permitted.
• No lighted candles or open flames may be used.
• No items may be affixed to the walls (e.g., banners, posters, decorations).
• No animals will be allowed in meeting rooms unless they are an integral part of a scheduled program or are in the service of a disabled person. Such animals must be leashed or caged at all times.
• The length of time that a meeting room is reserved must include time for setting up and for returning the room to good order.
• Groups of high school age and under must be sponsored by and their meetings attended by an adult.

2. Meeting rooms may not be used by:

• Groups whose use of a meeting room would interfere with regular library functions; or
• Groups whose activities involve more than normal wear and tear on meeting rooms; or
• Groups meeting for private and/or social activities such as showers, birthday parties, weddings, and recitals; or
• Groups that have flagrantly or repeatedly violated library meeting room policies.

3. Publicity must neither state nor imply that the library is either sponsoring or endorsing a program or meeting unless such is the case; neither shall publicity state or imply that attendance is limited to group members. (Publicity must NOT give out the library's phone number as information contact.)

4. No admission fees are allowed.

5. Applications for use of meeting rooms

• Applications for meeting-room use at George Memorial Library are to be received from and returned to the Administrative Secretary. Applications for meetings at branches are to be returned to the Branch Manager. Application forms may be returned in person, by mail, or by fax. The person responsible for making a meeting-room application will be considered the official contact person for the group.
• A completed Application for Use of Meeting Room form must be received by the Administrative Secretary or Branch Manager at least one week prior to the meeting date. Rooms may be scheduled up to three months in advance. Applications will be accepted and scheduled in the order received. In order to encourage the most-equitable use of meeting rooms, only one meeting at a time may be scheduled; following a meeting a group may schedule another, if the room is available at the desired time.

6. The library reserves the right to change or cancel reservations if an emergency occurs, or if a special library program intervenes. In such case, 48 hours notice will be given. In either case, the group may be assigned to another location, or, if no other accommodation is available, the meeting room commitment will be canceled. A guest group may postpone or cancel a scheduled meeting, but must notify the Administrative Secretary or Branch Manager at least 48 hours in advance. The meeting may be rescheduled if a room is available.

7. Choice of hours

• Meeting rooms may be used, as available, during regular library duty hours (i.e., when library staff is on duty). Evening meetings must be concluded 30 minutes prior to regular library closing time, and the room must be vacated by closing time.
• Any group that fails to vacate library premises at closing may be denied future use of meeting room.

8. Room set-up

• The number in attendance at a meeting must not exceed the seating capacity of the meeting room. Open aisles must be maintained within the seating arrangements to provide clear access to exits.
• Set-up for the meeting room (tables, chairs, etc.) is the responsibility of the group reserving the room.

9. Library-owned equipment: Use of library owned equipment must be requested at the time of application. Changes in requirements can be requested no later than 48 hours prior to the meeting and are subject to availability of the equipment. At the time of the meeting, no additional equipment may be requested, nor will library staff be available to assist with equipment. An individual, to be named by the group, must be instructed in the use of library owned equipment (e.g., audiovisual equipment) prior to the meeting by the Audiovisual Services Department or by branch library staff. Groups failing to abide by library-equipment policies may be denied future use of meeting rooms.

10. Group-owned equipment

• Groups providing their own equipment or display materials are responsible for transportation to and from the meeting rooms. Library staff should not be asked to assist.
• The library is not responsible for equipment, supplies, or other materials owned by a guest group and used in the library. The library cannot supply storage for equipment and/or materials and supplies belonging to guest groups.

11. The person reserving a room will be responsible for maintenance of order. This person must:

• Be responsible for the group's compliance with library rules and protection of library property.
• Notify the building manager when the meeting room has been cleared.
• Assure that the room is left in good order.

12. If refreshments are served, sack lunches and finger foods are suggested, but catered meals may be permitted if special arrangements are made when a room is reserved. Alcoholic beverages may not be served. Food is to be served only in the scheduled room, and group members must not carry food or drink throughout the building.

Original version Approved by Commissioners Court February 11, 1997 
Revised version Approved by Commissioners Court March 8, 2005

Download Printable Policy Here

Download Printable Procedure Here

The mission of Fort Bend County Libraries (FBCL) is to bring people, information, and ideas together to enrich lives, expand minds, and strengthen our diverse community. Within this context, FBCL offers free access to the Internet. Public use of the Internet in the library provides both expanded access to global resources and an opportunity to become familiar with state-of-the-art information technology.

Internet use in the library shall be consistent with our mission, policies and procedures, and with applicable local, state, federal, and international laws. Websites that present material of a questionable or unethical nature exist; Fort Bend County, its officials and its employees are not responsible for material displayed on the Web. Illegal use of the Internet, including – but not limited to – viewing obscenity or child pornography and infringement of copyright laws, is prohibited and can be grounds for loss of library privileges and/or criminal prosecution. The Internet offers a wealth of information that is enriching to individuals of all ages. Because it is an unregulated medium that changes rapidly and unpredictably, information may not always be accurate, complete, or current. Library users must accept responsibility for determining the validity and suitability of content.

The library’s WiFi access is an open, public-access network. For protection, patrons should always make sure that they are on SSL-encrypted web pages before sending or receiving confidential data, and should keep their antivirus software up to date. Fort Bend County, its officials, and its employees are not responsible for Internet-borne viruses or other dangerous software patrons may have downloaded to their personal wireless devices.

FBCL does not guarantee patrons a connection, nor upload or download speeds to the Internet. Connection availability as well as the speed of the connection is based on the number of devices already connected to the wireless access point (WAP) and current data traffic loads.

FBCL staff cannot provide assistance with patrons’ wireless devices.

To gain access to the Internet, patrons must accept the terms and conditions of this WiFi and Internet Use Policy statement.

7 Jan 2020

Download Printable Policy Here

Interlibrary loan (ILL) is a service that allows patrons of Fort Bend County Libraries to borrow from other public, academic, or special libraries throughout Texas and the United States, library materials that are not owned or circulated by our system. Fort Bend County Libraries also serves as a lender to other institutions in the United States.

Eligibility

Patrons using this service must have a valid unexpired Fort Bend County Libraries card that does not have fines or fees exceeding $5. The interlibrary-loan borrowing privileges of patrons with fines/fees over $5 will be suspended until sufficient payments are made to reduce the overdue balance to $5 or less. Failure to return interlibrary loan items on time or pick up items requested may result in the suspension of interlibrary-loan services for the patron.

Materials Available Through Interlibrary Loan

Fort Bend County Libraries will attempt to borrow print books, journal articles, musical scores, and microfilm not owned or circulated by our library system. Note however, that some libraries will not lend specific materials, and access to certain collections may be limited.

Restrictions

Each patron will be permitted to maintain a maximum of 10 active ILL requests on their library card. If a patron submits more than that number, the requests will be held until a sufficient number of items have been returned to reduce the items out to 10 or under. Electronic books, serials, and all formats of audio/visual materials are not available for borrowing through ILL. Materials restricted by the lending library as “For In-Library-Use Only” are not available through ILL. Because of copyright restrictions, Fort Bend County Libraries is limited to borrowing five (5) copies of articles from the current five (5) years of a periodical title during a calendar year. Beginning January 1 of the New Year, up to five (5) more requests can be ordered from the same title.

Submitting Requests

Interlibrary loan requests may be submitted at any Fort Bend County library in person, online, by telephone, or by email. Materials may take up to three (3) weeks to arrive after the request is made. Patrons will be notified by telephone, email, or text message when materials have arrived.

Loan Period and Renewals 

The loan period and any renewals are set by the lending library and will vary by institution. To request a renewal, patrons must call Interlibrary Loan at 281-633-4719 or email ILLsystem@fortbend.lib.tx.us.

Charges and Fees 

There is no charge for requesting an ILL at Fort Bend County Libraries. However, some lending libraries may have additional charges for borrowing or photocopying materials, and that cost is the responsibility of the patron. Patrons may choose not to pay the additional charges, but must say so when making the ILL request; under this circumstance, FBCL may not be able to fill the request. Patrons will be charged $1.00 per day for overdue items and are responsible for all costs for lost or damaged materials.

As a Lender

Fort Bend County Libraries, as a lender to other institutions, will not lend any non-circulating materials or any audio/visual materials, nor will it lend popular, high-demand materials that have been published or purchased in the last six (6) months.

03-07-2017

Download Printable Policy Here

It is the goal of Fort Bend County Libraries (FBCL) for all patrons to expect and receive quality library service from a friendly and helpful staff. Every patron of FBCL should receive service in an atmosphere that is safe and with minimal disturbances from other patrons. In return, the staff of FBCL should be able to provide services without fear of abuse or threatening behavior from patrons.

The purpose of this policy is to provide the highest level of service and safety to library patrons, to provide a pleasant and safe environment for FBCL staff, and to protect library materials and property. This policy applies to all FBCL buildings, interior and exterior; to all grounds controlled and operated by FBCL; and to all persons of any age entering into or onto FBCL premises.

FBCL has adopted the following rules for patron rules of conduct. FBCL staff are authorized to enforce these rules and may ask a patron to leave FBCL premises for failing to comply with them. Non-compliance with these rules may lead to a request for assistance from the local police department, to legal action, or to criminal prosecution.

The following actions by any FBCL patron are not permitted:

1.  The violation of any federal, state, or local laws;
2.  Displaying or concealing guns, stun guns, Tasers, knives, explosive devices, dangerous substances or materials, or other weapons;
3.  Any threats of violence (whether an imminent threat or a threat of future violence) and/or any action endangering library staff, patrons or others; any actions that may appear to be a danger to life or to the safety of one’s self or others, including any acts of violence or the threat or attempt to commit such crimes;
4. Physical or verbal harassment, or harassment of any other kind, of patrons or staff, or other harassing behaviors such as, but not limited to spitting, staring at or following another person, or using offensive, vulgar or abusive language or gestures. Harassment may also include any  deliberate and/or repeated behavior that makes another person uncomfortable;
5. Failing to wear shirts and shoes or other footwear; poor personal hygiene; bathing, washing hair, shaving, or washing clothes in library restrooms;
6. Smoking of any kind (including E-Cigarettes) and the use of tobacco products in the library or within 25 feet of public entrances;
7. Eating or drinking on FBCL premises, except covered drinks and vending machine type snacks, or as part of a pre-approved program or reception;
8. Disorderly conduct or disruptive behavior that interferes with the normal operation of the library or that disturbs patrons or staff, including but not limited to the following: running, horseplay, throwing books or other items, climbing on furniture or shelving, moving furniture, dialing 911, or pulling fire alarms when no emergency exists;
9. Possession of alcohol, illegal drugs, drug paraphernalia, or appearing to be intoxicated or under the influence of illegal drugs;
10. Exhibitionism (indecent exposure), voyeurism (peeping), and crimes of obscenity, sexual activity, or excessive displays of affection, including any physical contact deemed inappropriate for a public setting;
11. Theft and vandalism, including graffiti; FBCL reserves the right to inspect all bags, purses, briefcases, backpacks, etc. when there is a reasonable suspicion that they might contain library material that has not been properly checked out;
12. Littering, loitering, selling, soliciting, panhandling, exchanging funds or fees (cash, checks, etc.) for services or products, proselytizing, or gambling;
13. Loud talking, the creation of other loud noises, cellular telephone use, the audible use of music or other electronic devices, constant and incessant crying;
14. Refusing to comply with a request of FBCL staff;
15. Entering non-public work areas or public areas that have been temporarily restricted, using library business telephones without permission, or remaining in the library after closing time;
16. Refusing to return to the circulation desk when the library security gates sound an alarm;
17. Bringing in shopping or other carts, bedrolls, blankets, excessively large bags or items; placing personal belongings so that they interfere with the free passage of library patrons or staff, or leaving personal belongings in the library;
18. Operating skates, skateboards, scooters, or other similar devices in buildings or on walkways; bringing bicycles into the library, or parking bicycles in a manner that interferes with the free passage of others;
19. Polling, campaigning, or petitioning, except during elections when voting takes place at the library, and only then with prior approval by the Library Director;
20. Conducting surveys, interviewing, photographing or filming on library premises without prior permission from the Library Director or the Public Information Officer;
21. Bringing animals into the library, except animals trained to assist individuals with disabilities and animals allowed at a library-approved event or program;
22. Sitting on tables, rocking or tilting back in chairs, putting feet on tables or chairs, or moving furniture;
23. Sleeping in the library;
24. Violating FBCL’s Public Internet Access Policy or other library regulations.

FBCL does not act in loco parentis (in the place of a parent). The parent, guardian or caregiver is responsible for the behavior and supervision of any child under age 12 in their care while at the library and, therefore, must be in the immediate vicinity of and in visual contact with the child during the length of the library visit. Disruptive children are subject to the rules listed in this policy, and may also be asked to leave the premises for any violations. (See also Unattended Children Policy.)

FBCL staff may restrict adult use of children’s or young adult areas within the library.

Any person violating these rules will be given a warning, in most cases. If violating actions continue, the patron will be asked to leave the FBCL premises. FBCL staff may, at their sole discretion and without warning, expel any patron whose violation of this policy results in situations that create a threatening atmosphere or an emergency.

The library privileges of frequent offenders of these rules may be suspended. Any patron who has been asked to leave the premises for violating this policy and who refuses to do so, or anyone whose library privileges have been suspended but who returns to the library, shall be considered to be trespassing. FBCL staff will contact the local authorities in all such cases.

Approved by Commissioners Court
May 24, 2016

Reviewed 11/2019

Reviewed 8/2022

Download Printable Policy Here

The library is a public building, and as in all public places, it is not safe for young children to be left alone. Although children and adults are equally welcome at Fort Bend County Libraries (FBCL), responsibility for the safety, well-being and behavior of children while on the premises of the library rests with the parent, guardian or caregiver, and not with the library staff. Neither the library nor library staff assumes the role of a parent, known as in loco parentis, nor do they assume the role of a daycare or childcare provider.

Many materials, programs and services are offered to make the library enjoyable for children and to help them develop a love of books, reading, and libraries. However, when children are left unattended at the library, any number of problems may arise. Young children may become frightened, tired, bored, or disruptive. Children who are left unattended in the building may encounter potential hazards such as stairs, electrical outlets, or automatic doors, to name a few. If an unattended child has a medical emergency, the library staff cannot take legal responsibility, other than to call 911. 

There may be times when the library must close due to an emergency such as a storm or power outage. In such instances, library staff will be on the alert for any child in need of assistance and will make every effort to contact a responsible adult. However, staff members are prohibited from transporting children in their vehicles. Additionally, “Stranger Danger” is a serious concern in any public setting, including the library. Library staff have no way of knowing if a child is interacting with or leaving the building with a stranger. 

It is the intention of this policy to enlist the cooperation of parents and other adults responsible for children, to ensure that Fort Bend County Libraries provides a safe and pleasant experience for all who use it. To that end, Fort Bend County Libraries has adopted the following policy:

• Library staff members are not responsible for the care or supervision of children at any time.

• Children under age 12 may not be left alone or unattended in the library at any time.

• A parent, guardian or caregiver aged 14 or older must accompany a child under the age of 12 at all times, while in the library.

• The parent, guardian or caregiver is responsible for the behavior and supervision of any child under age 12 in their care while at the library and, therefore, must be in the immediate vicinity of and in visual contact with the child during the length of the library visit.                                                                                                       

• An exception to this policy may be allowed when children attend a library program without a parent/caregiver in the room. In this situation, parents, guardians, and caregivers are expected to remain in the library building and immediately reunite with the child when the child leaves the program.

• Children 12 years old and older may use the library without being accompanied by an adult. Parents, however, are still responsible for the actions and safety of their children under the age of 18. Parents who wish to limit or restrict the reading, viewing, or listening of their own children must personally oversee their children’s selections.

• All children are subject to the rules listed in the Rules of Conduct Policy. The failure of any patron, including children, to comply with FBCL policies will result in their removal from the library.

• In the event library staff becomes aware of any child under age 12 left unattended while on library premises, staff will attempt to contact the parent, guardian, or caregiver. If contact cannot be made, library staff may report the situation to the police.

Approved by

Commissioners Court
May 24, 2016

Reviewed 11/2019

Reviewed 8/2022

Download Printable Policy Here

Fort Bend County Libraries offers test proctoring to the public at no charge, by appointment only. While staff may proctor several tests for an individual during the year, each test must be scheduled individually. Library staff may not be able to meet all requests for proctoring dates and times, and no guarantee or promise is either given or implied. Fort Bend County Libraries reserves the right to deny any request that does not meet the requirements stated in this policy or that interferes with the day-to-day operations of the library. Tests not taken by the expiration date will be returned or disposed of per the institutions’ requirements. Any extension for taking the test after the expiration date must be granted by the institution, not by the library. Library staff must receive official notification that an extension has been granted.

The library will proctor written, electronic, open-book or closed-book tests. It is the student’s responsibility to assure that tests are delivered to the library. Students must call at least one week in advance to schedule the date and time of the test, ensure that the access code is delivered in a timely manner, and must allow sufficient time for the test to be returned to the institution before the deadline. Students are responsible for supplying all materials necessary to complete the test and they are responsible for any charges or fees incidental to completing the test. These materials/fees may include, but are not limited to sending or receiving facsimiles, and/or printing costs. All tests must be completed 30 minutes before the library closes. The library staff will not extend library hours for a student who has not completed testing. The use of cell phones or visiting with other patrons while a test is being proctored will not be permitted. Young children may not be left unattended in the library while a student completes a test. Library staff will not assume responsibility for young students who are having a test proctored and the accompanying adult must remain in the library. A picture ID must be presented prior to taking all tests. Some institutions may require a photocopy of the ID. 

Students will have a 15-minute grace period after a scheduled appointment, to arrive at the library and take the test. After that grace period, study rooms and computers will be released to other patrons. Individuals who repeatedly miss appointments for testing may lose their use of the library’s proctoring service. Unless requested and agreed to in advance, the librarian who proctors the test will be the librarian on duty—not necessarily the librarian who scheduled the appointment. Proctors will not monitor a student continuously during a test, but will check periodically to assure requirements are met.

Library staff will not copy tests for students, nor will the staff grade or review tests. All proctored tests in electronic format may be taken on the library’s computers or the individual’s laptop with prior authorization from the institution.  Fort Bend County Libraries will not allow the installation of any software that may be needed to complete tests on a library computer. It is the student’s responsibility to ensure that test-taking requirements can be met on the library’s computers as the computers are currently configured. The library will not be responsible for completed tests after they are submitted back to the institution.

7-12-2022

Download Printable Policy Here